The Babylon Beautification Society is pleased to host a Christmas Market held from 10:30 a.m. to 3:00 p.m. on Saturday, December 14, 2024, at the Village Gazebo and Bayman Park. The rain date for the event is Sunday, December 15.
The market will feature over 85 vendors selling fine gifts just in time for the holidays. There will also be snacks and hot cocoa available for sale and plenty of Christmas spirit. Vendor space is very limited.
Vendor Application
We are accepting applications from select vendors selling gift items. Please read the information below carefully and access the online application at the bottom of the page. Space is very limited.
The following are not permitted to participate:
Organizations that are social, religious, and political
Service organizations and service firms
Non-profit organizations
Note: fundraising of any kind is strictly prohibited.
Note Regarding Hand-Made Items
All items must be hand-made by you. If you have participated in the past and have sold manufactured items, your application will NOT be approved. If you provide misleading information on your application and bring non-hand-made items to the event, you will be removed from the venue and barred from participating in future events. You are not permitted to buy items and resell them at our event.
Before applying, consider the following:
Since this event is much smaller than our Annual Fair, vendor space is limited, and selection is more competitive. Your offerings must be unique and distinguishable from other vendors. Ensure that the photos you submit accurately represent the items in your application, as discrepancies may result in your application being declined. We strongly recommend focusing on a few select items rather than offering a wide variety. Preference is given to holiday-themed products and items suitable for gifting.
Political Themed Items
Items that are politically themed are not permitted.
Clothing Vendors – updated for 2024
We have limited the number of clothing vendors and have implemented new guidelines to ensure we are not competing with our downtown businesses. As such, we will now accept clothing vendors on a case-by-case basis.
This update to our current policy applies to all clothing vendors regardless of past participation. We reserve the right to accept or deny any applicant for any reason.
Our policy regarding clothing vendors is as follows:
1. We may not accept:
Upcycled and repurposed clothing
Vintage clothing
Tie-dyed clothing
Vendors who sell third-party items
2. We will consider but limit:
Hand-made items such as knitted and crocheted apparel and accessories.
Vendors who produce and design their items but outsource production.
Custom-printed clothing.
Pet and doll apparel.
If you have questions about whether your clothing items qualify, please contact us before submitting your application.
Food & Beverage Vendors – by invitation only
We already have a local bakery selling baked goods and do not need additional baked goods vendors. Please contact us if you are a food vendor before applying.
Authors and Book Sales
Authors are not permitted to participate and sell their books. Book signings are also not permitted. The sale of books, in general, is not allowed.
Fruits, Flowers, Plants and Vegetables
Sales of fruits and vegetables, cut flowers, potted plants, and flowers are not permitted.
Temporary Tattoos and Henna Artists
These activities are not permitted.
Conduct & Behavior
We expect all vendors to adhere to all guidelines, be professional, and treat all other vendors and visitors kindly and courteously. We reserve the right to remove any vendor or person(s) from the premises for any reason. Inappropriate behavior will not be tolerated, and vendors involved in negative interactions will be barred from engaging in future events. Village of Babylon Code Enforcement and Suffolk County Police are onsite and will remove all parties if necessary.
Hygiene Requirements
Hand Hygiene: each vendor should provide hand sanitizing supplies in their space.
Cleaning and Disinfection: each vendor should regularly clean and disinfect all frequently touched surfaces.
Application, Payment & Review Process
You must submit the online application, which can be accessed below. All applications will be thoroughly reviewed, and we reserve the right to accept or refuse any vendor.
Space is very limited, and you may not be accepted even if you participated in the past. If you are accepted, we will notify you by email. We expect to notify all vendors of the status of their applications in November 2024.
IMPORTANT: your application will not be accepted if we don’t have enough information to review. We require photos of your items to be included in the application. If the items in the pictures don’t match the description of your items, your application will not be accepted.
To ensure you receive all emails from us, whitelist our email addresses and domains and add them to your safe-sender list (info@babylonbeautification.org and info@babylonbbs.org, paypal.com, ccsend.com, zapiermail.com).
2024 vendor fee: $145.00
The fee is for one vendor space and includes a listing in our online directory. If your application is not approved, you will be refunded the fee less $5.00.
Vendor Information
All spaces are 10’ x 10’. We provide only the space, which is on the pavement. You are required to bring tents, tables, chairs, display materials, etc. Gas-powered generators are strictly prohibited. Electricity and Wi-Fi are not provided. Double spaces are not an option.
Location Requests & Set-Up
We accept and assign vendor spaces based on our discretion.
Set-up: you may begin by 7:00 a.m., and you must be fully set up by 9:00 a.m. You may only set up on the morning of the market, not the day before the event. There is no unloading or parking on grass areas. You may not unload inside the Christmas Market area (Gazebo or Bayman Park) so plan accordingly. Stopping and unloading on Montauk Highway (Main Street) is strictly prohibited. Vendors are not permitted to park behind the Masonic Hall. The market ends at 3:00 p.m.
Online Vendor Directory
We will publish a list of vendors on our site prior to the event.
Other Notices
Neither the Babylon Beautification Society nor the Village of Babylon shall be held liable for any damages, loss, theft, or injury resulting from the participation of the applicant and/or his/her agents. The applicant is solely liable for his/her person and property, as well as that of his/her agents, before, during, and after the event.
The Babylon Beautification Society reserves the right to limit certain types of participants and merchandise and to enforce all regulations pertaining to applicants and/or their representatives.
We reserve the right to refuse any application for any reason.
Inclement Weather Information
If there is inclement weather on Saturday, December 14, the market will be held on Sunday, December 15.
If there is inclement weather, we will issue a public notification on the morning of the market at 5:00 a.m. (or earlier). Notifications will be sent via email and posted on our website and Facebook page.
If the market is canceled on December 15, we will refund vendors the application fee, less $35.
Cancelation Policy
Vendors are not eligible for a refund once the application is approved. There are no exceptions.
Acceptance of our Terms
By applying and submitting your application and payment you are agreeing to all terms and conditions. Please read them all very carefully as we won’t make exceptions for any reason.
