The Babylon Beautification Society is pleased to host a new event in the Village of Babylon. The Christmas Market will be held from 11 am to 3 pm on Saturday, December 11, 2021, at the Village Gazebo.
The market will feature dozens of craft vendors selling fine gifts, just in time for the holidays. There will also be snacks and hot cocoa available for sale, as well as plenty of Christmas spirit.
We look forward to seeing you on December 11.
Craft Vendors wanted
We are now accepting applications from vendors, selling fine, hand-made items. Please read the information below carefully and access the online application at the bottom of the page.
You must submit the online application below and pay via credit card. We do not accept applications and payments via postal mail. Do not print the application and mail it to us. It will be returned to you. Walk-on vendors will not be permitted.
Review and Approval Process
All applications will be reviewed and must be approved. After you submit the application, you will be directed to a payment page to make your payment. If you don’t make your payment immediately after you submit your application, it won’t be accepted. If we have a question regarding your application, we will contact you. If your application is not approved we will alert you via email and issue a refund less a $5.00 processing fee. If you have questions about the application process, please contact us before you apply. Note: We reserve the right to accept or refuse any vendor for any reason.
IMPORTANT: items cannot be mass-produced in factories. Your application will not be accepted if we don’t have enough information to review. We require photos of your items to be included in the application. If the items in the photos don’t match the description of your items your application will not be accepted.
Application Notifications – via email and our website
Please note the following:
Your payment receipt via email is your acknowledgment that we’ve received your application, it is NOT an acknowledgment that your application has been approved. If you don’t get a payment receipt via email you should contact us immediately.
We will contact you if we need more information for our review and if your application is not accepted.
You will NOT be notified when your application is approved. You can periodically check the Approved Vendors List to see if your application has been approved. Note: the applicants appearing on the vendor acceptance page are listed by the date and time their application was submitted and by the applicant’s last name and postal zip code. If you applied and don’t appear on that page, please first check the date and time you submitted the application before contacting us. We will make regular updates to that page so be sure to check it periodically. Please refrain from emailing us asking if you’ve been accepted. We will just refer you back to this page.
Vendor space assignments will be sent to all approved applicants by email on Monday, December 6, 2021.
To ensure you get all emails from us, be sure to white list our email addresses and add them to your safe-sender list ([email protected] and [email protected]).
All spaces are 10’ x 10’. We provide only the space, which is on the pavement. You are required to bring tents, tables, chairs, display materials, etc.
The following are not permitted to participate:
Organizations that are social, religious, and political in nature
Service organizations and service firms
Note: fundraising of any kind is strictly prohibited.
Note: In accordance with New York State guidelines, there will be some space between each vendor spot. Only one space will be allotted per vendor. This policy is subject to change based on government regulations and our discretion.
We assign vendor spaces based on the following and in this order:
The date we receive and then approve your application
Requests based on other vendor products and proximity to other vendors will not be considered. These types of requests are not logistically possible. Requests for corner spaces will not be considered. Please keep in mind the weather and plan accordingly.
Set-up: you may begin setting up by 9:00 am but you must be fully set up by 11:00 am. You may only set up on the morning of the market, not the day before the event. There is no unloading or parking on grass areas. The market ends at 3:00 pm.
Online Vendor Directory
We will publish an online vendor directory that will include select information regarding your items sold, your social media sites, and select contact information you provide to us.
Conduct & Behavior
We expect all vendors to adhere to all guidelines, be professional and treat all other vendors and all visitors in a kind and courteous manner. We reserve the right to remove any vendor or person(s) from the premises for any reason, at any time.
Neither the Babylon Beautification Society nor the Village of Babylon shall be held liable for any damages, loss, theft or injury resulting from participation of the applicant and/or his/her agents. The applicant is solely liable for his/her person and property, as well as that of his/her agents, before, during, and after the event.
The Babylon Beautification Society reserves the right to limit certain types of participants and merchandise and to enforce all regulations pertaining to applicants and/or their representatives.
We reserve the right to refuse any application for any reason.
Requirements related to COVID-19
Hand Hygiene: each vendor must provide hand sanitizing supplies in their space.
Cleaning and Disinfection: each vendor must regularly clean and disinfect all frequently touched surfaces.
Communication: each vendor must post signage informing attendees of health precautions (e.g., social distancing, masks, hand hygiene) and distance markers indicating six-foot spaces in areas where lines form or people congregate unless all attendees are fully vaccinated. A sign will be provided to each vendor in advance and it must be posted.
Payment is due upon submission of your online application. We do not accept applications and payments via postal mail. Note: the application review process takes over a week and if your application is not approved, we will refund your application fee less a $5.00 processing fee.
The amount listed below is for one vendor space and includes a listing in the online directory.
Craft Vendor Fee
Inclement Weather Information
In the event of a cancellation, we will issue a public notification on the morning of the market at 7:00 am. Notifications will be sent via email and posted on our website and Facebook page. There is no rain date.
If the market is canceled, we will refund the application fee less $5.00 since we will keep your listing in the online directory.
All cancelations are subject to a $50.00 cancelation fee. Cancelations after December 1, 2021, will result in forfeiture of the entire application fee. There are no exceptions.
When making your payment via the payment portal you will have the option to pay via your Paypal account (if you have one) or with a credit card. After you submit your payment through the payment portal you will receive an email receipt from Paypal, this is your confirmation that we received payment. This is not confirmation that your application has been approved. Keep this email for proof of payment.
Acceptance of our Terms
By applying and submitting your application and payment you are agreeing to all terms and conditions. Please read them all very carefully as we won’t make exceptions for any reason.