The Craft Vendor application is available at the bottom of this page. Please read this page carefully before applying.
Craft Vendor Information and Online Application
Each September, the Babylon Beautification Society holds a craft fair around Argyle Lake in Babylon Village. Hundreds of craft vendors sell hand-made items to crowds that have numbered in the thousands. Known as one of Long Island’s best fairs, our Annual Fair offers food and entertainment around the Gazebo area and features a children’s section with small rides and activities.
Note Regarding Hand-Made Items
All items MUST be hand-made. If you have participated in the past and have sold manufactured items your application will NOT be approved. If you provide misleading information on your application and bring non hand-made items to the fair, you will be removed from the venue and barred from participating in future fairs.
You must make the items yourself. You cannot source or import the items even if they are handmade by someone else.
Fair representatives will again monitor vendors on site to make sure all items sold are hand-made. If any vendor or participant is aware of any vendor selling items that are not hand-made, please report it to us immediately via email.
These are limited and include preserves, artisanal cheeses, nuts, bars, jams, honey, select baked goods, spices, pickles, oils, hot sauces, and other condiments. Please see the “Specialty Food Market” section below for more information. A separate application is required which is noted below. Pet food is permitted but as a Craft Vendor.
You must submit the appropriate online application below and pay via credit card or via your PayPal account. We do not accept applications and payments via postal mail. Do not print the application and mail it to us. Do not mail a payment to us. We will return mailed items to you. Walk-on vendors will not be permitted.
Note: you must use the same email address in your online application, with your credit card payment, and if you contact us. We reference all correspondence and transactions by email address so it is critical all applicants use the same email address.
Review and Approval Process
All applications will be reviewed and must be approved. The review process takes several weeks. After you submit the application, you will be directed to a payment page to make your payment. If you don’t make your payment immediately after you submit your application, it won’t be accepted. If we have a question regarding your application, we will contact you. If your application is not approved we will alert you via email and issue a refund less a $15.00 processing fee. If you have questions about the application process, please contact us before you apply. Note: we reserve the right to accept or refuse any vendor for any reason.
IMPORTANT: we changed our guidelines and require details on how all items are made. Items cannot be mass-produced in factories. Your application will not be accepted if we don’t have enough information to review. Also, do not assume you will be accepted because you’ve participated in the past. Note: we require photos of your items to be included in the application. If the items in the photos don’t match the description of your items your application will not be accepted.
Application Notifications – via email and our website
Please note the following:
1. Your payment receipt via email (sent by [email protected]) is your acknowledgment that we’ve received your application and payment, it is not an acknowledgment that your application has been approved.
2. If you do not get a payment receipt via email you should check your
– Spam/junk folders for the email on the date you applied
– Credit card/bank statement for the application charge
3. If you did not receive the email receipt and you don’t have a charge to your bank/credit card statement, please contact us. We likely did not receive your application.
4. We will contact you if we need more information for our review and if your application is not accepted.
5. Please refrain from emailing us asking if we received your application and if your application has been accepted. It is very time-consuming to respond to emails with information that is posted online and easily accessible.
6. You will not be notified when your application is approved. You can periodically check the Approved Vendors List to see if your application has been approved. Note: the applicants appearing on the vendor acceptance page are listed by the date and time their application was submitted and by the applicant’s last name and postal zip code. If you applied and don’t appear on that page, please first check the date and time you submitted the application before contacting us. We will make regular updates to that page so be sure to check it periodically.
7. Vendor space assignments will be sent to all approved applicants by email on or before September 12, 2022.
8. To ensure you get all emails from us, be sure to white list our email addresses and add them to your safe-sender list:
All spaces are 10’ x 10’. We provide only the space. You are required to bring tents, tables, chairs, display materials, etc. Gas-powered generators or any type of equipment of that nature are strictly prohibited. Electricity and Wifi are not provided.
The following are not permitted to participate:
Organizations that are social, religious, and political in nature
Service organizations and service firms
Note: fundraising of any kind is strictly prohibited.
We assign vendor spaces based on the following and in this order:
The date we receive and then approve your application
All requests will be considered but no guarantees of a specific location or area will be granted. We suggest you apply very early to have your request considered. Please keep in mind that the venue is a park so the ground is not level. Please also be aware that space numbers often change from year to year due to changes in the landscape and/or the layout of spaces.
Note: the venue is a park and the landscape often changes from year to year. In addition, due to recent construction at the park, vendor sections (A-E) and vendor space numbers will not match those in prior years.
Requests based on other vendor products and proximity to other vendors will not be considered. These types of requests are not logistically possible. Requests for corner spaces will not be considered. Please keep in mind the weather and plan accordingly. Your space may be sun-facing and it may get hot. Be prepared and bring appropriate materials to shield yourself from the sun.
Set-up: you may begin setting up by 5:00 am but you must be fully set up by 8:00 am. You may only set up on the morning of the fair, not the day before the event. There is no unloading or parking on grass areas. The fair ends at 5:00 pm. Note: fair goers usually arrive early.
As the venue is a park, problems may arise with trees, uneven and wet surfaces, and other naturally occurring matters. On the day of the fair should you encounter any of these issues please contact us immediately so we can address your concerns. We will not issue any refund or credit for any matter we aren’t able to address during set-up.
We have the best vendors at our fair and we want everyone to know it!
Several weeks before the fair we will publish an online vendor directory which will include select information regarding your products sold, your social media sites and select contact information you provide to us. We will also include the location of each vendor’s fair space and a site map so fair goers can locate you at the venue.
We will also advertise the directory in select online media outlets further promoting the event and your participation. This new advertising feature is unique to our fair and will increase your experience both at the fair and before and after the event.
“Specialty Food Market” for food vendors
We are dedicating a section of the vendor area to food vendors, which will be very limited. Food trucks are not permitted in this area. Food items requiring cold storage are not permitted.
Food items include:
Baked goods (note–we are no longer accepting applications for baked cookies, cakes, treats, etc.)
Baked bread (note–we are no longer accepting applications for bread)
Jams & preserves
Hot sauces & other condiments
Anything that is eaten or ingested falls in this category
Note: pet food is permitted but is not considered a Specialty Food. Apply using the Craft Vendor application.
Food vendors may sell items from a home or commercial kitchen but all items must be made by the vendor. Items (other than the ingredients) are not permitted to be sourced outside of the vendor’s kitchen and then resold at the fair. All food items must be pre-packaged. Vendors are prohibited from preparing or packaging food on-site. Heating and refrigeration units are strictly prohibited. Items that require coolers of ice or dry ice to stay refrigerated or frozen are not permitted. Cold storage is not permitted.
The following are not permitted:
Bottled water and other bottled beverages
Any type of beverage
These spaces are limited, and applications will be accepted based on the date we receive the application and the type of food sold. We encourage all food vendors to apply very early as we expect to sell out of these spots. Please use the Specialty Food Market application below.
Food Samples and Suffolk County Board of Health Permits – all items must be prepackaged including samples. You will not need a permit. Note: the specialty food section will be located on the pavement.
Pet Food & Pet Treats
Pet food and treats are permitted but are considered Craft Vendors and are not located in the Specialty Food Market. Please use the Craft Vendor Application for all pet food.
All pet food must be prepackaged and cannot require refrigeration, coolers, or ice. Pet food cannot be sold frozen. In addition, pet food vendors are not permitted to have their pets at their booths.
Authors and Book Sales
Authors are not permitted to participate and sell their books. Book signings are also not permitted. The sale of books, in general, is not permitted.
Fruits, Flowers, Plants and Vegetables
Sales of fruits and vegetables, cut flowers, potted plants and flowers are not permitted.
Temporary Tattoos and Henna Artists
These activities are limited. If you wish to participate as a vendor, please contact us directly via email. Please do not apply, your application will not be accepted.
For 2022 we are accepting vendors for the following, please email us for information [email protected].
Conduct & Behavior
We expect all vendors to adhere to all guidelines, be professional and treat all other vendors and all visitors in a kind and courteous manner. We reserve the right to remove any vendor or person(s) from the premises for any reason, at any time.
Neither the Babylon Beautification Society nor the Village of Babylon shall be held liable for any damages, loss, theft or injury resulting from participation of the applicant and/or his/her agents. The applicant is solely liable for his/her person and property, as well as that of his/her agents, before, during, and after the event.
The Babylon Beautification Society reserves the right to limit certain types of participants and merchandise and to enforce all regulations pertaining to applicants and/or their representatives.
We reserve the right to refuse any application for any reason.
Vendors and visitors are not permitted to park in the Babylon Masonic Lodge parking lot (250 West Main Street). This is private parking and all vehicles parked in this lot may be towed. There is ample parking at the LIRR station and on Trolley Line Road.
Requirements related to COVID-19
Hand Hygiene: each vendor must provide hand sanitizing supplies in their space.
Cleaning and Disinfection: each vendor must regularly clean and disinfect all frequently touched surfaces.
Rain Date Information
In the event of a cancellation, we will issue a public notification on the morning of the fair at 5:00 am. Notifications will be sent via email and posted on our website and Facebook page. Refunds will not be issued if the fair is canceled on the original date due to inclement weather since there is a scheduled rain date. There will be no exceptions.
In the event of inclement weather on the rain date and the fair is canceled, we will issue each vendor a refund less a $65.00 fee to cover the costs associated with the online directory, advertising and promotion, and other miscellaneous expenses.
Payment is due upon submission of your online application. We do not accept applications and payments via postal mail. Note: the application review process takes several weeks and if your application is not approved, we will refund your application fee less a $15.00 processing fee.
Craft Vendor Fee
$245.00 on or before July 1, 2022
$295.00 after July 1, 2022
Specialty Food Market Vendor Fee
$285.00 on or before July 1, 2022
$325.00 after July 1, 2022
All cancelations are subject to a $75.00 cancelation fee. Cancelations after July 1, 2022, will result in forfeiture of the entire application fee. There are no exceptions.
When making your payment via the payment portal you will have the option to pay via your Paypal account (if you have one) or with a credit card. After you submit your payment through the payment portal you will receive an email receipt from Paypal, this is your confirmation that we received payment. This is not confirmation that your application has been approved. Keep this email for proof of payment.
Acceptance of our Terms
By applying and submitting your application and payment you are agreeing to all terms and conditions. Please read them all very carefully as we won’t make exceptions for any reason.
Specialty Food Market Vendor Application
Argyle Park / Fair Grounds Map