2021 Annual Fair

Sunday, September 12, 2021

Rain Date: Sunday, September 19, 2021

Fair hours: 9 a.m. – 5 p.m.

Argyle Park
250 West Main Street, Babylon, New York 11702

Update as of September 9 – our fair will proceed as planned.  We look forward to seeing you there!

Notice to vendors: If you cannot attend, we will NOT issue a refund.  Please see our cancelation notice below.

Craft Vendor Information and Online Application

Each September, the Babylon Beautification Society holds a craft fair around Argyle Lake in Babylon Village. Hundreds of craft vendors sell hand-made items to crowds that have numbered in the thousands. Known as one of Long Island’s best fairs, our Annual Fair offers food and entertainment around the Gazebo area and features a children’s section with small rides and activities.

If you have any questions about our fair please email us at info@babylonbbs.org.

Note Regarding Hand-Made Items

All items MUST be hand-made.  If you have participated in the past and have sold manufactured items your application will NOT be approved.  If you provide misleading information on your application and bring non hand-made items to the fair, you will be removed from the venue and barred from participating in future fairs.

Fair representatives will again monitor vendors on site to make sure all items sold are hand-made.  If any vendor or participant is aware of any vendor selling items that are not hand-made, please report it to us immediately via email.

Food Vendors

These are limited and include preserves, artisanal cheeses, nuts, bars, jams, honey, select baked goods, spices, pickles, oils, hot sauces, and other condiments.  Please see the “Specialty Food Market” section below for more information.  A separate application is required which is noted below.

Application Process

You must submit the appropriate online application below and pay via credit card.  We do not accept applications and payments via postal mail.  Do not print the application and mail it to us.  It will be returned to you.  Walk-on vendors will not be permitted.

Review and Approval Process

All applications will be reviewed and must be approved.  The review process takes several weeks.  After you submit the application, you will be directed to a payment page to make your payment.  If you don’t make your payment immediately after you submit your application, it won’t be accepted.  If we have a question regarding your application, we will contact you.  If your application is not approved we will alert you via email and issue a refund less a $10.00 processing fee.  If you have questions about the application process, please contact us before you apply.  Note: We reserve the right to accept or refuse any vendor for any reason.

IMPORTANT: we changed our guidelines and require details on how all items are made.  Items cannot be mass-produced in factories.  Your application will not be accepted if we don’t have enough information to review.  Also, do not assume you will be accepted because you’ve participated in the past.  Note: we require photos of your items to be included in the application.  If the items in the photos don’t match the description of your items your application will not be accepted.

Application Notifications – via email and our website

Please note the following:

  1. Your payment receipt via email is your acknowledgment that we’ve received your application, it is NOT an acknowledgment that your application has been approved.  If you don’t get a payment receipt via email you should contact us immediately.

  2. We will contact you if we need more information for our review and if your application is not accepted.

  3. You will NOT be notified when your application is approved.  You can periodically check the Approved Vendors List to see if your application has been approved.  Note: the applicants appearing on the vendor acceptance page are listed by the date and time their application was submitted and by the applicant’s last name and postal zip code.  If you applied and don’t appear on that page, please first check the date and time you submitted the application before contacting us.  We will make regular updates to that page so be sure to check it periodically.  Please refrain from emailing us asking if you’ve been accepted.  We will just refer you back to this page.

  4. Vendor space assignments will be sent to all approved applicants by email on Tuesday, August 24, 2021.

To ensure you get all emails from us, be sure to white list our email addresses and add them to your safe-sender list (info@babylonbeautification.org and info@babylonbbs.org).

Vendor Information

For 2021: vendors are permitted to have only one space.  Do not apply for additional spaces.

All spaces are 10’ x 10’.  We provide only the space.  You are required to bring tents, tables, chairs, display materials, etc.  Gas-powered generators or any type of equipment of that nature are strictly prohibited.

The following are not permitted to participate:

  1. Organizations that are social, religious, and political in nature

  2. Service organizations and service firms

  3. Non-profit organizations

Note: fundraising of any kind is strictly prohibited.

Location Requests

Note: In accordance with New York State guidelines, we are limiting vendor spaces, and there will be some space between each vendor spot.  Only one space will be allotted per vendor.  This policy is subject to change based on government regulations and our discretion.

We assign vendor spaces based on the following and in this order:

  1. The date we receive and then approve your application

  2. Location requests

All requests will be considered but no guarantees of a specific location or area will be granted. We suggest you apply very early to have your request considered.  Please keep in mind that the venue is a park so the ground is not level.  Please also be aware that space numbers often change from year to year due to changes in the landscape and/or the layout of spaces.

Note for 2021: due to the space constraints and current construction at Argyle Park, the vendor sections (A-E) and vendor space numbers will not match those in prior years.

Requests based on other vendor products and proximity to other vendors will not be considered.  These types of requests are not logistically possible.  Requests for corner spaces will not be considered.  Please keep in mind the weather and plan accordingly.  Your space may be sun-facing and it may get hot.  Be prepared and bring appropriate materials to shield yourself from the sun.

Set-up: you may begin setting up by 5:00 am but you must be fully set up by 8:00 am.  You may only set up on the morning of the fair, not the day before the event.  There is no unloading or parking on grass areas. The fair ends at 5:00 pm.  Note: fair goers usually arrive early.

Problems Onsite

As the venue is a park, problems may arise with trees, uneven and wet surfaces, and other naturally occurring matters.  On the day of the fair should you encounter any of these issues please contact us immediately so we can address your concerns.  We will not issue any refund or credit for any matter we aren’t able to address during set-up.

Online Vendor Directory – New

We have the best vendors at our fair and we want everyone to know it!

Several weeks before the fair we will publish an online vendor directory which will include select information regarding your products sold, your social media sites and select contact information you provide to us.  We will also include the location of each vendor’s fair space and a site map so fair goers can locate you at the venue.

We will also advertise the directory in select online media outlets further promoting the event and your participation.  This new advertising feature is unique to our fair and will increase your experience both at the fair and before and after the event.

“Specialty Food Market” for food vendors – new

We are dedicating a section of the vendor area to food vendors, which will be very limited.

Food items include:

  • Baked goods

  • Nuts

  • Bars

  • Jams & preserves

  • Pickles

  • Artisanal cheeses

  • Honey

  • Spices

  • Hot sauces & other condiments

  • Anything that is eaten or ingested falls in this category

Food vendors are prohibited from selling manufactured food items and all food items must be pre-packaged.  Vendors are prohibited from preparing or packaging food on-site.  Heating and refrigeration units are strictly prohibited.

The following are not permitted:

  1. Alcohol

  2. Bottled water and other bottled beverages

  3. Canned beverages

  4. Any type of beverage

  5. Ice Cream

  6. Shaved Ice

  7. Pet Food & Treats

These spaces are limited, and applications will be accepted based on the date we receive the application and the type of food sold.  We encourage all food vendors to apply very early as we expect to sell out of these spots.  Please use the Specialty Food Market application below.

Food Samples and Suffolk County Board of Health Permits – all items must be prepackaged including samples.  You will not need a permit.  Note: the specialty food section will be located on the pavement.

Fruits, Flowers, Plants and Vegetables

Sales of fruits and vegetables, cut flowers, potted plants and flowers are not permitted.

Face Painting, Temporary Tattoos and Henna Artists

These activities are limited or may not be permitted.  If you wish to participate as a vendor, please contact us directly via email.  Please do not apply, your application will not be accepted.

Children’s Area

For 2021 we are not accepting vendors doing the following:

  • Petting Zoo

  • Spin art

  • Sand art

  • Cotton Candy

  • Popcorn

Conduct & Behavior

We expect all vendors to adhere to all guidelines, be professional and treat all other vendors and all visitors in a kind and courteous manner.  We reserve the right to remove any vendor or person(s) from the premises for any reason, at any time.

Other Notices

Neither the Babylon Beautification Society nor the Village of Babylon shall be held liable for any damages, loss, theft or injury resulting from participation of the applicant and/or his/her agents. The applicant is solely liable for his/her person and property, as well as that of his/her agents, before, during, and after the event.

The Babylon Beautification Society reserves the right to limit certain types of participants and merchandise and to enforce all regulations pertaining to applicants and/or their representatives.

We reserve the right to refuse any application for any reason.

Requirements related to COVID-19

  • Hand Hygiene: each vendor must provide hand sanitizing supplies in their space.

  • Cleaning and Disinfection: each vendor must regularly clean and disinfect all frequently touched surfaces.

  • Communication: each vendor must post signage informing attendees of health precautions (e.g., social distancing, masks, hand hygiene) and distance markers indicating six-foot spaces in areas where lines form or people congregate unless all attendees are fully vaccinated.  A sign will be provided to each vendor in advance and it must be posted.

Rain Date Information

In the event of a cancellation, we will issue a public notification on the morning of the fair at 5:00 am.  Notifications will be sent via email and posted on our website and Facebook page.  Refunds will not be issued if the fair is canceled on the original date due to inclement weather since there is a scheduled rain date.  There will be no exceptions.

In the event of inclement weather on the rain date and the fair is canceled, we will issue each vendor a refund less a $50.00 fee to cover the costs associated with the online directory, advertising and promotion, and other miscellaneous expenses.

2021 Fees

Payment is due upon submission of your online application.  We do not accept applications and payments via postal mail.  Note: the application review process takes several weeks and if your application is not approved, we will refund your application fee less a $10.00 processing fee.

The amounts listed below are for one vendor space and includes your listing in the new online directory.

Craft Vendor Fee

$235.00 on or before August 1, 2021

$265.00 after August 1, 2021

Specialty Food Market Vendor Fee

$265.00 on or before August 1, 2021

$295.00 after August 1, 2021

Cancelation Policy

All cancelations are subject to a $50.00 cancelation fee.  Cancelations after August 1, 2021, will result in forfeiture of the entire application fee.  There are no exceptions.

Online Payment

When making your payment via the payment portal you will have the option to pay via your Paypal account (if you have one) or with a credit card.  After you submit your payment through the payment portal you will receive an email receipt from Paypal, this is your confirmation that we received payment.  This is not confirmation that your application has been approved.  Keep this email for proof of payment.

Acceptance of our Terms

By applying and submitting your application and payment you are agreeing to all terms and conditions.  Please read them all very carefully as we won’t make exceptions for any reason.

Craft Vendor Application

Specialty Food Market Vendor Application

Argyle Park / Fair Grounds Map

The Fairgrounds are located at 250 W Main St., Babylon, NY 11702