2020 Annual Fair

Sunday, September 13, 2020

Rain Date: Sunday, September 20, 2020

The 2020 online vendor application will be available in March 2020.

Fair hours: 9 a.m. – 5 p.m.

Argyle Park
250 West Main Street, Babylon, New York 11702

Craft Vendor Information and Online Application

Each September, the Babylon Beautification Society holds a craft fair around Argyle Lake in Babylon Village. Hundreds of craft vendors sell hand-made items to crowds that have numbered in the thousands. Known as one of Long Island’s best fairs, our Annual Fair offers food and entertainment around the Gazebo area and features a children’s section with small rides and activities.

Note to food vendors: these are limited and include jams, honey, select baked goods, pickles, pretzels, spices, oils, pet foods, etc.

If you have any questions about our fair please email us at info@babylonbeautification.org.

Note Regarding Hand Made Items

All items MUST be hand-made.

If you have participated in the past and have sold manufactured items your application will NOT be approved.  If you provide misleading information on your application and bring non hand-made items to the fair you will be removed from the venue and banned from participating in future fairs.

Fair representatives will again monitor vendors on site to make sure all items sold are hand-made.  If any vendor or participant is aware of any vendor selling items that are not hand-made, please report it to us immediately via email.

Application Process

The application will be available in March 2020.

You must submit the online application below and pay via credit card.  We do not accept applications and payments via postal mail.  Do not print the application and mail it to us.  It will be returned to you.

Walk-on vendors will NOT be permitted or approved.

Review and Approval Process

All applications will be reviewed and must be approved.  The review process takes several weeks.  After you submit the application you will be directed to a payment page to make your payment.  If you don’t make your payment immediately after you submit your application it won’t be accepted.  If we have a question regarding your application we will contact you.  If your application is not approved we will alert you via email and issue a full refund.  If you have questions about the application process please contact us before you apply.

Note: we reserve the right to accept or not accept any vendor for any reason.

IMPORTANT: we changed our guidelines and require details on how all items are made.  Items cannot be mass-produced in factories.  Your application will be rejected if we don’t have enough information to review.  Also, do not assume you will be accepted because you’ve participated in the past.

Note: we require photos of your items to be included in the application.  If the items in the photos don’t match the description of your items your application will not be accepted.

Application Notifications – via email and our website

Please note the following:

  1. Your payment receipt via email is your acknowledgement that we’ve received your application.  If you don’t get a receipt via email you should contact us immediately.

  2. We will contact you if we need more information for our review and if your application is not accepted.

  3. You will not be notified directly when your application is approved.  You can periodically check the Vendor Acceptance Page to see if your application has been approved.  Note: the applicants appearing on the vendor acceptance page are listed by the date their application was submitted and by the applicant’s last name and postal zip code.  If you applied and don’t appear on that page please first check the date you submitted the application before contacting us.  We will make regular updates to that page so be sure to check it periodically.

  4. Vendor space assignments will be sent to all approved applicants by email on August 24, 2020.

To ensure you get all email from us, be sure to white list our email address and add it to your safe-sender list (info@babylonbeautification.org).

Vendor Information

All spaces are 10’ x 10’.  We provide only the space.  You are required to bring tents, tables, chairs, display materials, etc.  Gas powered generators or any type of equipment of that nature are strictly prohibited.

The following are not permitted to participate: organizations that are social, religious and political in nature. Service organizations and service firms are also prohibited.  Non-profit organizations and any type of fund raising is strictly prohibited.

Location Requests

We assign vendor spaces based on the following and in this order:

  1. The date we receive and then approve your application
  2. The number of spaces requested
  3. Location requests

All requests will be considered but no guarantees of a specific location or area will be granted. We suggest you apply very early to have your request considered.  Please keep in mind that the venue is a park so the ground is not level.  Please also be aware that space numbers often change from year to year due to changes in the landscape and/or the layout of spaces.

Requests based on other vendor products and proximity to other vendors will not be considered.  These types of requests are not logistically possible.  Requests for corner spaces will not be considered.

Please keep in mind the weather and plan accordingly.  Your space may be sun facing and it may get hot.  Be prepared and bring appropriate materials to shield yourself from the sun.

Set-up: you must set up by 8:00 am on the day of the fair and you may begin setting up at 5:00 am.  Vendors may not set-up the day before the event.  There is no unloading or parking on grass areas. The fair ends at 5:00 pm.

Note: people usually arrive early.

Vendor Directory – New

We will publish an online directory of all fair vendors a few weeks before the fair.  The directory will include select vendor information regarding products sold and vendor contact information which will be provided by each vendor in the application process.  We will also include each vendor’s space and a site map so fair-goers can locate vendors.

Space Issues

As the venue is a park, problems may arise with trees, uneven and wet surfaces, and other naturally occurring matters.  On the day of the fair should you encounter any of these issues please contact us immediately so we can address your concerns.  We will not issue any refund or credit for any matter we aren’t able to address during set-up.

Food Vendors

Please note: we limit the number of food vendors so your application may not be approved if you plan to sell food.

Food items include baked goods, pickles, pretzels, nuts, bars, jams, preserves, honey, spices, hot sauces and other condiments.   Pet food is also included here and will be allowed only by special exception.

Food vendors are prohibited from selling manufactured food items.  All food items must be pre-packaged and vendors are prohibited from preparing or packaging food on-site.  Heating and refrigeration units are strictly prohibited.   Food samples are not permitted unless prepackaged.

Suffolk County Board of Health Permit:  since food is not permitted to be prepared on site a board of health permit is not required.

Select beverages may be permitted by special exception.  Alcohol, bottled water and other bottled beverages as well as canned beverages are strictly prohibited.

Ice Cream and Shaved Ice Vendors

Shaved ice vendors are not permitted.  We already have ice cream vendors secured and additional vendors are not permitted.

Sales of Flowers, Plants and Vegetables

Sales of fruits and vegetables, cut flowers, potted plants and flowers are not permitted.

Face Painting, tattoos and henna artists

These activities are limited.  If you wish to participate as a vendor please contact us directly via email.  Please do not apply, your application will not be accepted.

Children’s Area

We are seeking vendors for the following:

  • Petting Zoo

  • Spin art

  • Sand art

  • Cotton Candy

  • Popcorn

Please contact us via email for more information.

Conduct & Behavior

We expect all vendors to be professional and treat all other vendors and all visitors in a kind and courteous manner.  We reserve the right to remove any vendor or person from the premises for any reason.

Other Notices

Neither the Babylon Beautification Society nor the Village of Babylon shall be held liable for any damages, loss, theft or injury resulting from participation of the applicant and/or his/her agents. The applicant is solely liable for his/her person and property, as well as that of his/her agents, before, during, and after the event.

If the originally scheduled date for the fair is cancelled because of weather, the Babylon Beautification Society is not required to provide any food booths or a special section for children’s games and attractions and entertainment on the rain date.

The Babylon Beautification Society reserves the right to limit certain types of participants and merchandise, and to enforce all regulations pertaining to applicants and/or their representatives.

We reserve the right to reject any application for any reason.

Rain Date Information

We will issue a public notification if there is a cancellation due to rain on the morning of the fair at 5:00 am.

Notifications will be sent via email and posted on our website and Facebook page.

Refunds will not be issued if the fair is cancelled on the original date due to inclement weather as there is a rain date.  There will be no exceptions.

In the event of rain on both dates and the fair is cancelled we will issue each vendor a refund less a $50.00 fee for filing.

Babylon Village Chamber of Commerce Members

You must be a current member of the Babylon Village Chamber of Commerce to qualify for this discounted rate.  All other terms and conditions apply.

2020 Fees

Payment is due upon submission of your online application.  We do not accept applications and payments via postal mail.  Note: the application review process takes several weeks and if your application is not approved we will refund you in full.

Craft Vendor Rate

$215 on or before August 1, 2020

$245 after August 1, 2020

Food Vendor Rate

$245 on or before August 1, 2020

$275 after August 1, 2020

Babylon Village Chamber of Commerce Member Rate

$185 on or before August 1, 2020

$215 after August 1, 2020

Cancellations and Refund Policy

All cancellations are subject to a $50.00 cancellation fee.  Cancellations after August 1 will result in forfeiture of the entire application fee.  There are no exceptions.

Online Payment

When making your payment via the payment portal you will have the option to pay via your Paypal account (if you have one) or with a credit card.  You must use the same email address in the payment portal that you used in your application or we won’t be able to match your payment to your application.  If we can’t identify your payment your application may not be accepted.

After you submit your payment through the payment portal you will receive an email receipt from Paypal, this is your confirmation that we received payment.  This is not confirmation that your application has been approved.  Keep this email for proof of payment.

Acceptance of our Terms

By applying and submitting your application and payment you are agreeing to all of our terms and conditions.  Please read them all very carefully as we won’t make exceptions for any reason.

Craft Vendor Application

Food Vendor Application

Please check back in March 2020

Babylon Village Chamber of Commerce Vendor Application

You must be a current Babylon Village Chamber of Commerce member to get this discounted rate

Please check back in March 2020

Argyle Park / Fair Grounds Map

The Fairgrounds are located at 250 W Main St., Babylon, NY 11702