Craft Vendor Information and Online Application
Each September, the Babylon Beautification Society holds a craft fair around Argyle Lake in Babylon Village. Hundreds of craft vendors sell hand-made items to crowds that have numbered in the thousands. Known as one of Long Island’s best fairs, our Annual Fair offers food and entertainment around the Gazebo area and features a children’s section with small rides and activities.
Note to food vendors: these are limited and include jams, honey, select baked goods, pickles, pretzels, spices, oils, pet foods, etc.
If you have any questions about our fair please email us at firstname.lastname@example.org.
Note Regarding Hand Made Items
All items MUST be hand-made.
If you have participated in the past and have sold manufactured items your application will NOT be approved. If you provide misleading information on your application and bring non hand-made items to the fair you will be removed from the venue and banned from participating in future fairs.
Fair representatives will again monitor vendors on site to make sure all items sold are hand-made. If any vendor or participant is aware of any vendor selling items that are not hand-made, please report it to us immediately via email.
The application will be available in March 2020.
You must submit the online application below and pay via credit card. We do not accept applications and payments via postal mail. Do not print the application and mail it to us. It will be returned to you.
Walk-on vendors will NOT be permitted or approved.
Review and Approval Process
All applications will be reviewed and must be approved. The review process takes several weeks. After you submit the application you will be directed to a payment page to make your payment. If you don’t make your payment immediately after you submit your application it won’t be accepted. If we have a question regarding your application we will contact you. If your application is not approved we will alert you via email and issue a full refund. If you have questions about the application process please contact us before you apply.
Note: we reserve the right to accept or not accept any vendor for any reason.
IMPORTANT: we changed our guidelines and require details on how all items are made. Items cannot be mass-produced in factories. Your application will be rejected if we don’t have enough information to review. Also, do not assume you will be accepted because you’ve participated in the past.
Note: we require photos of your items to be included in the application. If the items in the photos don’t match the description of your items your application will not be accepted.
Application Notifications – via email and our website
Please note the following:
Your payment receipt via email is your acknowledgement that we’ve received your application. If you don’t get a receipt via email you should contact us immediately.
We will contact you if we need more information for our review and if your application is not accepted.
You will not be notified directly when your application is approved. You can periodically check the Vendor Acceptance Page to see if your application has been approved. Note: the applicants appearing on the vendor acceptance page are listed by the date their application was submitted and by the applicant’s last name and postal zip code. If you applied and don’t appear on that page please first check the date you submitted the application before contacting us. We will make regular updates to that page so be sure to check it periodically.
Vendor space assignments will be sent to all approved applicants by email on August 24, 2020.
To ensure you get all email from us, be sure to white list our email address and add it to your safe-sender list (email@example.com).
All spaces are 10’ x 10’. We provide only the space. You are required to bring tents, tables, chairs, display materials, etc. Gas powered generators or any type of equipment of that nature are strictly prohibited.
The following are not permitted to participate: organizations that are social, religious and political in nature. Service organizations and service firms are also prohibited. Non-profit organizations and any type of fund raising is strictly prohibited.
We assign vendor spaces based on the following and in this order:
- The date we receive and then approve your application
- The number of spaces requested
- Location requests
All requests will be considered but no guarantees of a specific location or area will be granted. We suggest you apply very early to have your request considered. Please keep in mind that the venue is a park so the ground is not level. Please also be aware that space numbers often change from year to year due to changes in the landscape and/or the layout of spaces.
Requests based on other vendor products and proximity to other vendors will not be considered. These types of requests are not logistically possible. Requests for corner spaces will not be considered.
Please keep in mind the weather and plan accordingly. Your space may be sun facing and it may get hot. Be prepared and bring appropriate materials to shield yourself from the sun.
Set-up: you must set up by 8:00 am on the day of the fair and you may begin setting up at 5:00 am. Vendors may not set-up the day before the event. There is no unloading or parking on grass areas. The fair ends at 5:00 pm.
Note: people usually arrive early.
Vendor Directory – New
We will publish an online directory of all fair vendors a few weeks before the fair. The directory will include select vendor information regarding products sold and vendor contact information which will be provided by each vendor in the application process. We will also include each vendor’s space and a site map so fair-goers can locate vendors.
As the venue is a park, problems may arise with trees, uneven and wet surfaces, and other naturally occurring matters. On the day of the fair should you encounter any of these issues please contact us immediately so we can address your concerns. We will not issue any refund or credit for any matter we aren’t able to address during set-up.
Please note: we limit the number of food vendors so your application may not be approved if you plan to sell food.
Food items include baked goods, pickles, pretzels, nuts, bars, jams, preserves, honey, spices, hot sauces and other condiments. Pet food is also included here and will be allowed only by special exception.
Food vendors are prohibited from selling manufactured food items. All food items must be pre-packaged and vendors are prohibited from preparing or packaging food on-site. Heating and refrigeration units are strictly prohibited. Food samples are not permitted unless prepackaged.
Suffolk County Board of Health Permit: since food is not permitted to be prepared on site a board of health permit is not required.
Select beverages may be permitted by special exception. Alcohol, bottled water and other bottled beverages as well as canned beverages are strictly prohibited.
Ice Cream and Shaved Ice Vendors
Shaved ice vendors are not permitted. We already have ice cream vendors secured and additional vendors are not permitted.
Sales of Flowers, Plants and Vegetables
Sales of fruits and vegetables, cut flowers, potted plants and flowers are not permitted.
Face Painting, tattoos and henna artists
These activities are limited. If you wish to participate as a vendor please contact us directly via email. Please do not apply, your application will not be accepted.
We are seeking vendors for the following: