Craft Vendor Information and Online Application
Each September, the Babylon Beautification Society holds a craft fair around Argyle Lake in Babylon Village. Hundreds of craft vendors sell hand-made items to crowds that have numbered in the thousands. Known as one of Long Island’s best fairs, our Annual Fair offers food and entertainment around the Gazebo area and features a children’s section with small rides and activities.
If you have any questions about our fair please email us at email@example.com.
Note Regarding Hand-Made Items
All items MUST be hand-made. If you have participated in the past and have sold manufactured items your application will NOT be approved. If you provide misleading information on your application and bring non hand-made items to the fair, you will be removed from the venue and barred from participating in future fairs.
Fair representatives will again monitor vendors on site to make sure all items sold are hand-made. If any vendor or participant is aware of any vendor selling items that are not hand-made, please report it to us immediately via email.
These are limited and include preserves, artisanal cheeses, nuts, bars, jams, honey, select baked goods, spices, pickles, oils, hot sauces, and other condiments. Please see the “Specialty Food Market” section below for more information. A separate application is required which is noted below.
You must submit the appropriate online application below and pay via credit card. We do not accept applications and payments via postal mail. Do not print the application and mail it to us. It will be returned to you. Walk-on vendors will not be permitted.
Review and Approval Process
All applications will be reviewed and must be approved. The review process takes several weeks. After you submit the application, you will be directed to a payment page to make your payment. If you don’t make your payment immediately after you submit your application, it won’t be accepted. If we have a question regarding your application, we will contact you. If your application is not approved we will alert you via email and issue a full refund. If you have questions about the application process, please contact us before you apply. Note: we reserve the right to accept or refuse any vendor for any reason.
IMPORTANT: we changed our guidelines and require details on how all items are made. Items cannot be mass-produced in factories. Your application will not be accepted if we don’t have enough information to review. Also, do not assume you will be accepted because you’ve participated in the past. Note: we require photos of your items to be included in the application. If the items in the photos don’t match the description of your items your application will not be accepted.
Application Notifications – via email and our website
Please note the following:
Your payment receipt via email is your acknowledgement that we’ve received your application. If you don’t get a receipt via email you should contact us immediately.
We will contact you if we need more information for our review and if your application is not accepted.
You will not be notified directly when your application is approved. You can periodically check the Vendor Acceptance Page to see if your application has been approved. Note: the applicants appearing on the vendor acceptance page are listed by the date their application was submitted and by the applicant’s last name and postal zip code. If you applied and don’t appear on that page, please first check the date you submitted the application before contacting us. We will make regular updates to that page so be sure to check it periodically.
Vendor space assignments will be sent to all approved applicants by email on Monday, August 24, 2020.
To ensure you get all email from us, be sure to white list our email address and add it to your safe-sender list (firstname.lastname@example.org).
All spaces are 10’ x 10’. We provide only the space. You are required to bring tents, tables, chairs, display materials, etc. Gas powered generators or any type of equipment of that nature are strictly prohibited.
The following are not permitted to participate:
Organizations that are social, religious and political in nature
Service organizations and service firms
Note: fund raising of any kind is strictly prohibited.
We assign vendor spaces based on the following and in this order:
The date we receive and then approve your application
The number of spaces requested
All requests will be considered but no guarantees of a specific location or area will be granted. We suggest you apply very early to have your request considered. Please keep in mind that the venue is a park so the ground is not level. Please also be aware that space numbers often change from year to year due to changes in the landscape and/or the layout of spaces.
Requests based on other vendor products and proximity to other vendors will not be considered. These types of requests are not logistically possible. Requests for corner spaces will not be considered. Please keep in mind the weather and plan accordingly. Your space may be sun facing and it may get hot. Be prepared and bring appropriate materials to shield yourself from the sun.
Set-up: you may begin setting up by 5:00 am but you must be fully set-up by 8:00 am. You may only set-up on the morning of the fair, not the day before the event. There is no unloading or parking on grass areas. The fair ends at 5:00 pm. Note: fair goers usually arrive early.
Online Vendor Directory – New
We have the best vendors at our fair and we want everyone to know it!
Several weeks before the fair we will publish an online vendor directory which will include select information regarding your products sold, your social media sites and select contact information you provide to us. We will also include the location of each vendor’s fair space and a site map so fair goers can locate you at the venue.
We will also advertise the directory in select online media outlets further promoting the event and your participation. This new advertising feature is unique to our fair and will increase your experience both at the fair and before and after the event.
As the venue is a park, problems may arise with trees, uneven and wet surfaces, and other naturally occurring matters. On the day of the fair should you encounter any of these issues please contact us immediately so we can address your concerns. We will not issue any refund or credit for any matter we aren’t able to address during set-up.
“Specialty Food Market” for food vendors – new
We are dedicating a section of the vendor area to food vendors, which will be very limited. Food items include baked goods, nuts, bars, jams, preserves, pickles, artisanal cheeses, honey, spices, hot sauces and other condiments. Food vendors are prohibited from selling manufactured food items and all food items must be pre-packaged. Vendors are prohibited from preparing or packaging food on-site. Heating and refrigeration units are strictly prohibited.
The following are not permitted:
Bottled water and other bottled beverages
Pet Food & Treats
These spaces are limited, and applications will be accepted based on the date we receive the application and the type of food sold. We encourage all food vendors to apply very early as we expect to sell out of these spots. Please use the Specialty Food Market application below.
Food Samples and Suffolk County Board of Health Permits – you will need to apply for a food permit if you plan to provide samples that are not pre-packaged. If this is the case, you must notify us before contacting Suffolk County. Note: the specialty food section will be located on pavement.
Fruits, Flowers, Plants and Vegetables
Sales of fruits and vegetables, cut flowers, potted plants and flowers are not permitted.
Face Painting, Temporary Tattoos and Henna Artists
These activities are limited. If you wish to participate as a vendor, please contact us directly via email. Please do not apply, your application will not be accepted.
We are seeking vendors for the following:
Please contact us via email for more information.
Conduct & Behavior
We expect all vendors to adhere to all guidelines, be professional and treat all other vendors and all visitors in a kind and courteous manner. We reserve the right to remove any vendor or person(s) from the premises for any reason, at any time.
Neither the Babylon Beautification Society nor the Village of Babylon shall be held liable for any damages, loss, theft or injury resulting from participation of the applicant and/or his/her agents. The applicant is solely liable for his/her person and property, as well as that of his/her agents, before, during, and after the event.
If the originally scheduled date for the fair is cancelled because of weather, the Babylon Beautification Society is not required to provide any food booths or a special section for children’s games and attractions and entertainment on the rain date.
The Babylon Beautification Society reserves the right to limit certain types of participants and merchandise, and to enforce all regulations pertaining to applicants and/or their representatives.
We reserve the right to refuse any application for any reason.
Rain Date Information
In the event of a cancellation, we will issue a public notification on the morning of the fair at 5:00 am. Notifications will be sent via email and posted on our website and Facebook page. Refunds will not be issued if the fair is cancelled on the original date due to inclement weather since there is a scheduled rain date. There will be no exceptions.
In the event of inclement weather on the rain date and the fair is cancelled, we will issue each vendor a refund less a $25.00 fee to cover the costs associated with the online directory, advertising and promotion and other miscellaneous expenses.
Babylon Village Chamber of Commerce Members
You must be a current member of the Babylon Village Chamber of Commerce to qualify for this discounted rate. All other terms and conditions apply.
Payment is due upon submission of your online application. We do not accept applications and payments via postal mail. Note: the application review process takes several weeks and if your application is not approved, we will refund you in full.
The amounts listed below are for one vendor space and includes your listing in the new online directory.
Craft Vendor Fee
$225.00 on or before August 1, 2020
$250.00 after August 1, 2020
Craft Vendor – Babylon Village Chamber of Commerce Member Fee
$200.00 on or before August 1, 2020
$250.00 after August 1, 2020
Specialty Food Market Vendor Fee
$250.00 on or before August 1, 2020
$275.00 after August 1, 2020
Cancellations and Refund Policy
All cancellations are subject to a $50.00 cancellation fee. Cancellations after August 1 will result in forfeiture of the entire application fee. There are no exceptions.
When making your payment via the payment portal you will have the option to pay via your Paypal account (if you have one) or with a credit card. You must use the same email address in the payment portal that you used in your application or we won’t be able to match your payment to your application. If we can’t identify your payment your application may not be accepted.
After you submit your payment through the payment portal you will receive an email receipt from Paypal, this is your confirmation that we received payment. This is not confirmation that your application has been approved. Keep this email for proof of payment.
Acceptance of our Terms
By applying and submitting your application and payment you are agreeing to all terms and conditions. Please read them all very carefully as we won’t make exceptions for any reason.
Please check back soon!
Craft Vendor Application - Babylon Village Chamber of Commerce Member
You must be a current Babylon Village Chamber of Commerce member to get this discounted rate
Specialty Food Market Vendor Application
Argyle Park / Fair Grounds Map